What to do, what to pack, and how to stay one step ahead.
Preparation is everything, no matter what kind of photographer you are. The best images may feel spontaneous. But behind them is usually a photographer who packed a backup battery, mapped the location, and double-checked the brief.
This checklist is your behind-the-scenes insurance plan. Because nothing kills creativity like realizing your SD card is still in yesterday’s laptop.
Let’s get into it.
The Day Before: Prep & Peace of Mind
1. Charge everything (yes, everything):
- Camera batteries
- Spare batteries
- Flash
- External lights
- Power banks
- Wireless triggers
- Phone
2. Format and prep memory cards:
- Back up old photos
- Format cards in-camera
- Label and organize (especially if you’re shooting multiple sessions)
3. Clean your gear:
- Lenses
- Sensor (if you’re comfortable doing this)
- Viewfinder
- Camera body
4. Confirm the details:
- Time, location, and duration
- Contacts: clients, models, assistants, fixers, etc.
- Shot list or moodboard
- Permits if required
- Weather forecast (don’t just guess)
5. Visualize your shoot:
Take five minutes. Picture the location. Imagine the lighting. Think through your flow. This mental dress rehearsal helps you feel grounded and ready.
What to Pack (Universal Essentials)
- Camera body (or two, if you’re paranoid or shooting critical moments)
- Your go-to lens(es)
- Fully charged batteries + backups
- Formatted memory cards
- Microfiber cloth & lens cleaner
- Phone (with contacts and map)
- Comfortable bag or backpack
- Chargers & portable battery packs
- Printed shot list or brief (or saved offline)
- Weather-appropriate clothing
- Water and snacks
- Notebook and pen (never underestimate analog backup)
- Optional: earplugs, hand warmers, sunscreen, multitool
Organization & Logistics
- Rename your folders in advance (stay consistent!)
- Save key phone numbers in your phone and written down
- Plan your route and backup route
- Set multiple alarms if it’s an early call time
- Prep your outfit (especially important if you need to look professional, or stay invisible)
Add-On: For Portrait / Lifestyle Shoots
- Reflectors or diffusers
- Model release forms
- Extra styling elements (blankets, stools, scarves)
- Portable mirror
- Hair clips, blotting paper, safety pins
Add-On: For Product or Brand Shoots
- Props
- Backgrounds or backdrop stands
- Gaffer tape
- Cleaning kit (especially for reflective items)
- Reference images / brand colors / moodboard printout
Add-On: For Outdoor or Adventure Shoots
- Headlamp or flashlight
- GPS or offline maps
- Rain cover for camera
- Layered clothing
- Extra socks
- First aid kit
- Trash bag (leave no trace!)
Pro Tips for Smooth Shooting
- Leave buffer time. Always.
- Pack snacks — seriously.
- Don’t assume anything. Re-read that client brief.
- Always have one more memory card than you think you need.
- Think through how your bag is organized: what needs to be most accessible?
- If you’re traveling for the shoot, use a checklist app like Notion, Evernote, or a physical printed list in your bag.
Final Thought
No two shoots are the same, but confidence comes from having a system. When your prep is solid, your mind is free to focus on what matters: getting the perfect shot.
Want a Printable Version?
I’ve created a downloadable, printable version of this checklist! Just shoot me a message, and I’ll send it your way.
MELISSA MARTINSEN 